Non-DOT workplace drug testing records, organized in one secure workspace.
Non-DOT records, organized.
TestLedger™ Documentation Platform offers HR and compliance teams a customer-controlled record for each non-DOT testing event, with supporting files, timestamped reference states, and export-ready documentation when requested.
A secure workspace for each testing event, with supporting files, reference states, and export-ready documentation.
Reference state recorded
Customer-controlled. Customer-retained. TestLedger does not evaluate test results, determine compliance, or make employment decisions.
Watch the 2-minute overview.
A short explanation of how TestLedger keeps non-DOT testing records organized, supported, and export-ready.
One workflow. One completed record.
TestLedger helps HR teams capture the testing documentation workflow as it happens, keep supporting materials attached, and complete a record that can be checked later against its recorded reference state.
Authorization, consent, collection details, results, and follow-up notes are entered into one structured workflow.
PDFs, images, short video clips, and customer-provided reference materials stay connected to the same record where enabled.
At completion, TestLedger records a timestamped reference state and SHA-256 fingerprint for supported export comparison.
When documentation is requested, a supported export can be compared against the state recorded at completion.
TestLedger does not evaluate test results, determine compliance, or make employment decisions.
See workflowDocumentation gets harder to trust when records are scattered.
When non-DOT workplace drug testing documentation is revisited, HR teams need more than a file search. They need a clear chronology, attached materials, and a way to check whether a supported export still matches the state recorded at completion.
Early documentation reduces the scramble later. TestLedger helps teams record the workflow as it happens, complete the record, and preserve a reference state for supported export comparison.
Scattered files slow the response.
Paper forms, inbox attachments, spreadsheets, and shared folders can force teams to rebuild the record after the request arrives.
Chronology matters later.
Late assembly can leave teams sorting out what was entered, when it was captured, and which supporting materials belonged with the record.
Exports need a reference point.
Without a recorded reference state, it is harder to show whether a supported export still matches the completed record.
Quest Diagnostics reported 2024 combined U.S. workforce urine drug positivity of 4.4% and general U.S. workforce urine drug positivity of 5.6%. Quest data reflect its reported workforce testing dataset and should not be treated as a prediction for any employer, industry, jurisdiction, or individual matter.
One record. Supporting files. Export-ready documentation.
TestLedger gives HR and compliance teams a customer-controlled workspace for each non-DOT workplace drug testing record, with attached materials and supported export comparison when needed.
How the record works
Each completed record can organize the key tabs in one place: Authorization, Donor, Consent, Collection, Result, Customer THC Context, Follow-Up, Record Labels, Files, and CryptoSeal.
What CryptoSeal supports
At completion, TestLedger records a timestamped reference state and SHA-256 fingerprint for supported completed records. Later, a supported export can be compared against that recorded state.
Important boundaries
TestLedger does not evaluate test results, determine compliance, provide legal or medical advice, certify testing procedures, or make employment decisions. Customers control what they enter and how records are used.
Collect. Document. Complete. Check.
Turn customer-entered documentation for workplace drug testing events into completed records designed for documentation-sensitive workflows. TestLedger tracks completion status, timestamp consistency, and change detection without validating the underlying record content.
- Every finalized record receives a SHA-256 state recorded at completion
- Designed to limit identifier exposure in supported comparison workflows
- Structured for consistent documentation handling across locations
- Export timing depends on record volume, file size, configuration, and system conditions
One organized record with every key step in view.
TestLedger offers HR teams a cleaner way to see the chronology, supporting materials, completion status, and CryptoSeal™ reference state without rebuilding the file by hand.
When records are requested, what can HR assemble?
Two common documentation moments show the difference between a scattered file trail and a completed TestLedger record with attached materials and a recorded reference state.
A record request after a testing event
HR needs to assemble authorization, consent, collection references, results, follow-up notes, and supporting files for one non-DOT workplace drug testing event.
- Consent record stored separately
- Collection details not linked to the result
- Supporting file buried in email
- No completed-record reference state
- Consent timestamp recorded in the platform
- Collection references linked to the same record
- Supporting materials attached where enabled
- Supported export checked against the recorded reference state
A multi-site documentation review
A distributed employer needs to assemble records from multiple locations for internal review, audit preparation, or an authorized external request.
- Site-by-site formats vary
- Some fields are partial or missing
- Records live in spreadsheets, paper files, or email
- No consistent export structure
- Records exported in a consistent supported structure
- Completion timestamps and record references included
- Supporting materials stay connected where enabled
- Export checks available for supported completed records
Illustrative examples only. TestLedger does not certify testing programs, determine legal sufficiency, validate the underlying testing event, or make employment decisions. Outcomes depend on customer configuration, policies, applicable law, reviewer requirements, and counsel guidance.
From scattered files to one completed record.
When documentation is requested, HR needs a clear way to see what was recorded, what was attached, and whether a supported export still matches the state recorded at completion.
After
Plans for customer-controlled non-DOT documentation.
Start with Essentials for routine donor-coded records. Choose Professional when your program needs expanded context, identity-linked workflows where enabled, multiple locations, and higher monthly volume.
For routine non-DOT workplace drug testing programs that need one organized record per donor-coded test event.
- Routine donor-coded records
- Smaller teams and lower monthly volume
- Authorization, consent, collection, and result documentation in one workflow
- CryptoSeal Record Check Portal for supported export checks
- Search, reporting, and completed-record history
- Supporting-file workflows after paid activation and required setup, where enabled
- Up to 10 users
- Up to 500 completed records/month
- 1 TB included storage
For programs that need expanded documentation context, larger teams, multi-location administration, and higher monthly record capacity.
- Identity-linked donor documentation where enabled
- Reasonable-suspicion, post-accident, or observer context
- Specimen-handling references and THC context where applicable
- Customer-recorded follow-up activity
- Multiple locations or larger operating teams
- Identity-linked documentation workflows, where enabled
- Expanded observer, policy, and specimen-handling reference fields
- Customer-entered THC context workflow, where applicable
- Customer-recorded follow-up workflow
- Administrative dashboard and multi-location support
- Up to 25 users
- Up to 2,500 completed records/month
- 5 TB included storage
When Professional fits
Professional is for teams that need more than a routine donor-coded record workflow.
| Capacity | Essentials | Professional |
|---|---|---|
| Monthly price | $299 | $599 |
| Users | Up to 10 | Up to 25 |
| Completed records/month | Up to 500 | Up to 2,500 |
| Included storage | 1 TB | 5 TB |
Professional adds expanded context workflows, plus up to 5x monthly record capacity and 5x included storage compared with Essentials.
Taxes, add-ons, overages, implementation services, and professional services are not included unless stated in the applicable order form.
Trial and production notes
No credit card is required to start a trial. Trial accounts use fictitious sample records only and do not support PHI/ePHI, SSNs, biometric identifiers, identity-linked production data, BAA execution, production record completion, supporting-file upload, or production CryptoSeal Record Check exports. Trial accounts do not automatically convert to paid subscriptions.
Trial records, sample exports, sample completion events, and preview workflows are for evaluation only and must not be used for real employees, applicants, donors, customers, disputes, audits, employment decisions, production recordkeeping, lab reports, identity documents, photos, videos, or other production data.
Production PHI/ePHI-capable, identity-linked, and supporting-file workflows require paid activation and required agreement setup, including BAA execution where applicable or required.
TestLedger is a customer-controlled documentation platform provider and does not act as a laboratory, collector, MRO, C/TPA, employer decision-maker, insurer, auditor, counsel, compliance authority, or regulatory authority. TestLedger does not determine whether a testing program, notice, consent, collection process, laboratory result, MRO review, THC-related action, accommodation process, employment decision, retention practice, disclosure, or use of records is lawful, complete, accurate, admissible, or sufficient.
Answers for evaluating TestLedger.
A focused look at the workflow, record checks, trial limits, security posture, and customer responsibilities.
Start Your Trial.
Begin a 14-day evaluation with no credit card required. Explore the complete workflow in a preview-only environment.
Trial workspaces are for fictitious sample records only. Do not enter PHI/ePHI, SSNs, biometric identifiers, real employee, applicant, or donor records, lab reports, identity documents, photos, videos, or other production data during trial.
Contact TestLedger for product, account, billing, trial access, subscription setup, or BAA availability support. Do not send PHI or ePHI through ordinary support, email, contact forms, chat, or billing support. TestLedger does not provide legal, medical, compliance, employment, or testing advice.